rubyjane's blog

Guide to Best Offsite File Management

posted by rubyjane, Jul 30, 2013 8:11 PM — 9 comments

There is no denying that the prohibitive cost of real estate in the country’s top business districts including at the Makati Central Business and the Global City Central Business District in Taguig is one of the main reasons for this growing trend of outsourcing the services of an offsite document management company in Manila.

Aside from the cost-effective benefit of being able to maximize every inch of an expensive office space or building, a lot of companies are also taking into consideration now that so-called force majeure that seems to be occurring in the country more often now.

Devastating floods, typhoons, fires, earthquakes are indeed common happenings in and around the country.

It therefore makes perfectly good sense for companies, especially those based in low-lying areas or in cities and municipalities that straddle the so-called Pacific Ring of Fire, to be prepared for anything.

And this definitely includes the proper preservation of important business papers, files, documents and the like should a natural or man-made calamity wreak havoc in and around Metro Manila.

To help make you the right choice in outsourcing the services of an offsite document management company in the Philippines, here’s a partial checklist of what to look out for:

• A state-of-the-art storage facility that is situated at least 150 meters above sea level.

• Warehouse facility that must be fully-equipped throughout with smoke detectors, fire alarms and extinguishers. Personnel who are trained how to respond quickly in case of an emergency.

• Excellent provision for environmental and thermal control system for the proper preservation of paper documents, compact discs, microfilms and etc.

• Has backup servers located inside the warehouse and off site.

• Must have a fleet of delivery vans, motorcycles, and other specially-designed vehicles for the safe and fast transfer of sensitive and important media files and documents

In the end, for a lot of companies in the Philippines, considering the services of a safe and secure offsite document management in Manila is something that must be done to ensure the proper conservation and preservation of your vital business files and papers.








Comments | RSS

1. posted by gasterm, Aug 9, 2013 4:32 PM

thanks


2. posted by ankaniti, Aug 15, 2013 7:00 AM

thank you


3. posted by korinci, Aug 24, 2013 2:21 AM

thank you


4. posted by kosmynski, Aug 24, 2013 11:16 AM

thanks


5. posted by BobClean, Aug 25, 2013 6:44 AM

quite useful


6. posted by Devlin-SEO, Sep 2, 2013 1:47 AM

Woah! These comments are non-sense.
Hope you'll read this.


7. posted by Butchey, Sep 8, 2013 4:22 AM

thanks


8. posted by piabpn953, Sep 10, 2013 12:12 AM

thank you.


9. posted by legrafik, Oct 23, 2013 2:02 PM

good one, thank you

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